SKULabs offers two inventory management systems depending on how experienced your team is and if you believe you want to incur the penalties of tracking inventory in multiple locations per warehouse.

Warehouse-based inventory allows you to manage a single inventory level for an item within a warehouse but still note each location in the warehouse the item can be found. This method of tracking allows your team to know where inventory can be found but does not force them to select or scan the exact location they are fulfilling from or receiving into. 95% of operations prefer this configuration as it makes managing inventory seamless and it is our recommend method.

Location-based inventory allows you to manage a unique inventory level at each bin, treating each like its own mini-warehouse. This inventory system is incompatible with certain remote-deduction workflows like if you depend on third-party software to ship your orders when you can't or won't be scanning or verifying orders in SKULabs.

How can I tell which inventory system I use?

If you signed up after October 2018, the default inventory system is "warehouse-based". Prior to that, the only option was "location-based" and those accounts remained on "location-based" inventory. Click Settings, then click Inventory to see your current inventory system setting. Contact SKULabs support to get the process started for converting from one inventory system to another.

Warehouse-based inventory control

Under warehouse-based inventory everything is tracked in a virtual location in the background which is the warehouse default location. Each item then has a "location alias" which is where you're able to define a picking location name for each product in each warehouse. You can list as many individual locations as you want here.

Warehouse-based inventory is best when you have consistent locations for each product and when you have fewer than 3 locations for a single product. It has a much lower operational overhead with there being no need to create a transfer order or swap transaction to move inventory within the warehouse. It also seamlessly functions with our Auto-deduct, ShipStation deduction, and POS deduction services.

If you ship or fulfill outside of SKULabs, you must use warehouse-based inventory control.

Location-based inventory control

This inventory system allows tracking stock levels at each bin/shelf location in your warehouse. Best for ad-hoc receiving warehouses where "any shelf will do" or where products are too bulk to consistently store in the same location.

This inventory system requires operational overhead not suited for many operations. Cycle counts, cycle count reconciliation, transfer orders, and regular maintenance of the inventory system are required to keep up to date with transactions made in the warehouse.

Location-based inventory is incompatible with Auto-Deduct, ShipStation, and POS software which will be required to deduct from effectively uncontrollable locations without careful operations control mandating an order of operations to occur prior to fulfilling/shipping orders in third-party software. (Warehouse-based inventory system is perfectly compatible with these operations)

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