The SKULabs Catalog
Your SKULabs catalog is built and organized using Items, Listings, and Kits. Once your catalog setup is complete, you'll have a central database of items and inventory, and the ability to push product pricing and inventory data out to your connected stores.
- Items: Internal items within the SKULabs catalog that represent your various unique physical products and carry information about them. Used to manage stock, inventory, and fulfillment data within SKULabs.
- Listings: Offers of your products for sale across your various external sales channels. Used to build Items. A single item can be linked to multiple listings across your various sales channels.
- Kits: Multiple items presented and sold as a single SKU on your sales channels. Kits can be used to sell varying weights, lengths, lot sizes, or combinations of products. Created manually after completing the syncing process.
Before you begin!
Make sure you have organized your external stores inventory with consistent SKUs across your sales channels. SKUs are our bread and butter, so we highly recommend that you take the time to build meaningful, consistent, and unique SKUs for your products across your sales channels to get the absolute most value from SKULabs before you begin importing your products into SKULabs.
Having unique and easily identifiable SKUs for each of your different products will save you both time and trouble when it comes to importing listings from your stores as well as making it easier to track and manage inventory. If you don't have SKUs yet for your product, this is a great opportunity to start!
The Catalog Creation Process
Creating your initial SKULabs catalog can be done in a few easy steps:
- Building items and linking listings from your primary store.
- Linking listings from secondary stores to those newly built items.
- Merging, linking, and recreating items as kits.
Before syncing any listings, make sure you do the following:
1. Connect all the stores or marketplace accounts from your current sales channels.
2. Configure the listing import settings for your primary and secondary stores.
Building items automatically using Listings Sync
Once all your sales channels have been added, and you have configured your stores listing import settings, you're ready to build your SKULabs catalog.
This can be done a few ways, but we'll start with the simplest; running an initial Listings Sync on your primary store. The Listing Sync pulls information about products into SKULabs from your sales channels to create catalog items and link listings to them.
Listing Syncs are run manually from the Sync Status panel on your Dashboard.
- Under the Listings column on the right, click the refresh icon for your primary sales channel. Give this process a few minutes to complete.
- After the initial listing sync for your primary sales channel is 100% completed, start the listings sync for the rest of your sales channels.
Once all your stores listings have been synced, we'll configure any items which were not linked automatically as well as creating any Kits (or Bundles) that may be needed.
Tip: Listing sync only edits an items information once; during its initial creation. After an item has been created, whether manually or by syncing listings, it's stock and item information is strictly outbound from SKULabs. This helps prevent discrepancies and errors for your shoppers. Learn more here.
Manually linking listings to items
By default, SKULabs automatically attempts to link any newly synced listings to existing items within SKULabs. This is where having a consistent and accurate SKU catalog across your sales channels really pays off, as this process will be completed automatically.
If SKULabs determines that any synced listings require attention, you can manually adjust them as needed using the catalog setup wizard.
Recreating Items As Kits
If you have sales channel listings that offer more than one physical product, such as a bundle or a multi-pack, they will initially be created in SKULabs as items. These items can and should be manually converted into their appropriate kits.
From the items table on the inventory page:
1. Locate and select the items you wish to turn into kits by using the check box column.
2. Use the Recreate items as kits action.
This will functionally delete an item from the Items table and rebuild it as a kit in the Kits table.
Other methods of creating kits
You can also create your kits using one of the methods below:
- On a listing's details page, by selecting Create new kit. This can only be done if a listing is not already linked to an item.
- In the Catalog setup wizard if any of your listings are unlinked.
- Through a bulk CSV spreadsheet, by using the Kits Import function of the Import/Export page.
- Through our API with a POST request to /kit/create.
Note: Kits created in SKULabs will not create listings on your sales channel. Therefore it is ideal to first create the listings for your kits on your sales channels and allow SKULabs to automatically link them using listings sync.
Adding Component Items to Kits
Kits do not have their own barcodes or inventory counts, but instead contain set contents of component items and the quantities required to fill them. Kits can be built with multiple items and/or multiple units of an item. A kit's On Hand count is calculated based on the current available inventory of its component items.
Once a kit is created, there are a few ways to populate it with component items.
Adding component items from the Kits Tab
1. On the Kits tab, click on a Kit's # Items value
2. Use the Create new item or Add existing item buttons to fill the kit and set the quantities of those items you want to require a kit have to be fulfilled. Click save to apply.
Adding component items from the Kit details page
1. On the Kits tab, click on the Kit's name to enter the kit's details.
2. On the Kit's details page that appears, click Add item to kit under the "Component Items" section.
3. In the window that appears, use the + icons to add component items.
4. After that, you can adjust the individual item quantities required to fill the kit using the edit icon in the "Component Items" section. You can also remove the component items from the kit in this section.
When a kit's listing appears in an order, you will be prompted to pick and ship each item that makes up that kit's contents. The inventory stock for those items will be deducted appropriately.