Once you've connected your sales channels to your SKULabs account, you can start building a catalog in SKULabs to link your sales channel listings to. Once this is done, you'll have a central database of items and inventory, and the ability to push out product pricing and inventory data out to your connected stores.

Before we get started on how to get your catalog imported, it's first important to understand a view concepts in inventory management within SKULabs.

Listings vs Items

Unlike other inventory management solutions available, SKULabs maintains its own item catalog, kept separate from your sales channel listings. Once an item is created, it can be linked to one or many sales channel listings. When those listings appear in an order, SKULabs will know which item should be picked from inventory, and which item to deduct inventory quantities from after the order has been shipped.

There are a couple of reasons for this separation between listings and items. First, SKULabs can add information to an item that may not be available with a sales channel listing. For example, not every sales channel supports barcodes, which are required for a number of tools in SKULabs. This extra data can be managed in an internal item without affecting your online products.

This separation is also advantageous for multi-channel sellers. If you sell the same product through multiple stores or marketplaces, you can track a single inventory count and use the same barcode. Duplicate listings are simply linked to the same item.

Items vs Kits

If you have sales channel listings that sell more than one physical product, such as a bundle or a multi-pack, then it may not be appropriate to track inventory for that listing separately. In this case, you should create a kit so that you can link a single listing to multiple items.

A kit does not have its own barcode or inventory count. Instead, it has set contents of items and quantities needed to fill it. Kits can be built with multiple items and/or multiple units of an item. A kit's inventory count is calculated based on the current inventory of its contents. When a kit listing appears in an order, you'll be prompted to pick and ship each of its contents, whose inventory will be deducted appropriately.

Adding Items to Your Catalog

Automatic import from Shopify / Amazon / etc

By far the easiest method of adding your catalog to SKULabs is to use a "Listings Sync" which will automatically import your catalog from your sales channel. We use your preferences you decided when connecting your sales channel to automatically merge items with the same SKU or Barcode on import so you don't have any duplicate SKUs.

To build an item, SKULabs will take the listing's name, SKU, main image, barcode (if available), and inventory (if available) and populate the item with that information. If the barcode is not available, whether it isn't required or isn't supported by the channel, SKULabs can either use the SKU as the barcode or generate a new barcode on the spot.

To run a listings sync, go to your Dashboard then click the "refresh" icon under the "listings" column across from the store which you'd like to run listings sync. Listings sync should be run after any major changes to your catalog such as adding new items. Your first listings sync is normally automatically run when you first connect a channel but you may find you have to run your first sync manually from the dashboard.

Add Items Manually

Occasionally we'll find conflicting details in your catalog preventing automatic item creation. You can either resolve these issues using the catalog setup wizard or you can manually add items.

  • On the Items tab, by selecting Add item from the menu.
  • On a listing details page, by selecting Create new item in the Items panel.
  • In the catalog setup wizard.
  • Through a bulk CSV spreadsheet, by selecting Bulk import from the Items tab menu.
  • Through our API with a POST request to /item/create.

When creating items, keep in mind that the name, SKU, and barcode are required and must be unique for each item. While the initial inventory and location are optional, they are recommended.

Once you've created an item, you can link it to the appropriate sales channel listing(s). You can do this by opening the Item detail page and selecting Link listing from the Listings panel, or by opening the Listing detail page and selecting Link to existing item from the Items panel.

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